SLPU STRUCTURE

SECTION (A)THE EXECUTIVE

The power to run / administer the union shall be vested in a generally elected body of officers who shall be called The Executive, which shall be charged with the duty to make further rules, regulations and by-laws when necessary. The rules and regulation must be subjected to vote by the executive

 

THE EXECUTIVE SHALL BE THE FOLLOWING

 

  1. The President
  2. The Vice President
  3. The Secretary General
  4. The Assistant Secretary General
  5. The Public Relations Officer
  6. Assistant PRO
  7. The financial Secretary
  8. Assistance Financial Secretary
  9. The Whip
  10. Treasurer

 

Each of the above officers shall take oath of office before resuming; and must be prepared to be scrutinized in their work for the organization. The system of checks and balances is of paramount importance.

The President:

The union shall be headed by a president whose function are as follows:-

a.He/she shall presides over all general and executive meetings

b.He/she is to oversee the smooth administration of the union

c.He/she is to sign and be notified of all documents/activities of the union

e.In case of any uncontrollable situation during general meetings, he/she is to sustain/discontinue proceedings, or suspend any member perceived as an obstacle

d.He/she is to pronounce the dismissal of an executive member, and the expulsion of a member, both of which must be approved by the general body

The Vice President:

a.He/she shall assist the President and act on his/her behalf

b.In case of emergency, he/she shall complete the term of chairman, and the secretary general shall continue with the position of vice President together with his duties

The Secretary General:

a.He/she shall take appropriate minutes of all meetings

b.He/she is responsible to inform members of all meetings

c.He/she is responsible to read and write letters of correspondences. And he/she is the custodian of all documents pertaining to the union, which shall be protected by the executives

d.He/she is to prepare the reference file intact for every executive and general meeting

e.He/she shall continue with the term of vice chairman (see 2 b above)

The Assistance Secretary General:

He/she shall assist and act in the absence of the secretary general 

 

 

The Public Relation Officer (Pro):

a.He/she is responsible to project the image of the union

b.He/she is to interact and co-ordinate with other necessary organizations

c.He/she is responsible to publicize the activities of the union, in agreement/with the consent of the executives

The Financial Secretary:

a.He/she is responsible for taking notes on the finances of the union; when called upon, he/she must be able to give an accurate figure of the financial standing of the union

b.He/she is to know what is in the organization’s coffers, and must therefore take note on income and expenditure

The Treasurer:

a.He/she is responsible to collect cash in the name of the union

b.He/she is responsible for the disbursement of cash approved by 2/3 of the executives

c.He/she must keep a clear balance sheet of income receive and expenditure disbursed. He/she must produce on demand an explicit analysis of income and expenditure of the union’s fiscal standing

The Bankers’ Trust:

This is the body that shall be entrusted with the task of opening an account (current and savings) on behalf of the union. It shall consist of members of the five regions in Belgium who shall be signatories to the account. Should there be a need for card; the current account must not exceed €500. They must only make a withdrawal from the said account with the consent and approval of 2/3 of the members of the executives.

They must be given a written authority by the chairman of the union with the approval of the executive

The Auditing;

A committee shall be formed and shall be empowered to investigate and reveal the spending and collection of all monies and to make sure that there are no improprieties, embezzlement or theft of the unions` funds. He/she is the head of other auditors who are only appointed when there is a need to audit [e.g. end of financial year].

The officers to be audited are as follows:

Financial Secretary,

The Treasurer,

Bank Account Trustees,

The following officers are required to submit all documents related to finance to the Auditor general for auditing.

Chairperson, Secretary, Financial secretary, The Treasurer, and Bank account Trustees.

The auditors are expected to be trustworthy. An audit report shall follow other financial statement.

The Social Welfare Officer

The Advisers

A committee of reputable members shall be formed to advise the chairman and the executive on matters relating to the union. They shall liaise with the executive and vice versa to ensure cordial relationship amongst the executive officials, and also regional organizations. They shall be intelligent and highly-though-of members of the union to consult the union’s solicitor and also advise.

The Whip

Regional whips shall be responsible for orderly behavior during meetings. 

The Advisers

A committee of reputable members shall be formed to advise the chairman and the executive on matters relating to the union. They shall liaise with the executive and vice versa to ensure cordial relationship amongst the executive officials, and also regional organizations. They shall be intelligent and highly-though-of members of the union to consult the union’s solicitor and also advise. 

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